Lease term length - usually 3-5 years, but can be shorter.
Considerations to consider when buying a copier
Inspect equipment and test features firsthand before buying
Acquiring Copiers & Multifunction Printers: Leasing, Rentals, or Buying
Supply/consumables costs
Considerations to make when purchasing a new multifunction printer or copier:
Usage volume requirements and capacity
Upfront Costs - Leasing has lower upfront costs; buying requires entire purchase price paid upfront
When evaluating a lease for a MFP/copier, there are several factors to consider:
Renting is a good option if you need the equipment for only a short time period, like a few months or weeks. Monthly copier rentals with flexible terms are available.
The ideal lease fits your current and projected usage levels while providing the services and capabilities needed by your business. Work with a knowledgeable authorized dealer to structure the right lease agreement for your environment.
End-of-lease options
Lower upfront costs compared to purchasing
Choose a model aligned with your current and future business printing and copying needs.
Buy a MFP or a Copier: Tips and Tricks
Leasing has become a popular acquisition option for many companies.
Check for additional discounts on supplies and accessories
Avoid overfilling paper trays and keep them stocked.
Monthly Duty Cycle - Total recommended monthly print volume
Compare models before making a long-term purchase
Get a discount on your purchase or ask about financing options
Assess your printing and copying requirements
Keep paper trays stocked and avoid overfilling
The following are typical steps for leasing a copier or multifunction device:
Owning equipment can help you build equity in your business.
Network connectivity - Ethernet, WiFi, mobile printing abilities
Additional discounts are available on accessories and supplies
Evaluate printing/copying needs and requirements
Evaluate different models prior to longer term acquisition
Service and supplies bundled into rental fees
Update firmware and drivers
Paper capacity: Input and Output trays can hold 500 to 3,000 sheets
By following the leasing process, you can be sure to get the best equipment at the most affordable price and terms.
For sporadic needs, short-term rentals provide access to equipment without a major investment. Rental costs are generally deductible as a business operating expense as well.
Upgrade or extend the rental period if needed
Follow recommended duty cycles and maintenance schedules
There are three options for businesses and organizations that need new document imaging equipment, such as photocopiers or multifunction printers, to consider: leasing, buying, and renting. There are pros and cons for each approach, depending on factors such as costs, equipment requirements, usage levels and long-term objectives.
Aside from leasing, you can also purchase copiers, MFPs, and printers directly. The assets are owned and controlled for a long time when you buy.
Lease terms are typically 36-60 months
Add capacity to a peak period
To maximize performance and life of leased or purchased copiers and MFPs:
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.