Get quotes from 2-3 authorized dealers at minimum
Response time and uptime service guarantees
Lease term length - Typically 36-60 months
Reasons companies rent copiers or MFPs short-term:
Capital is not required to be invested in large amounts
Leasing, renting and purchasing are all viable options when it comes to acquiring new multifunction printers or photocopiers. The best decision is based on factors such as costs, equipment requirements, usage levels and ownership goals. Asking the right questions and conducting thorough research will help you choose the best route to acquire the technology that you need.
The Differences between Leasing and Buying
Depreciation of purchases can provide tax benefits
The following are some of the benefits that you can get from buying a copier or printer:
Fill a temporary equipment need or gap in coverage
When buying copiers or MFPs, consider the following factors:
Important Factors When Buying Copiers
Maximize the performance and lifespan of your leased or bought copiers and MFPs.
Ability to upgrade models during the term
Paper capacity - Input and output trays able to hold 500-3,000+ sheets
Taxes, insurance and other costs
Potential tax advantages depending on lease structure
Predictable monthly expenses that can be budgeted for
Security features - Authentication, data encryption, hard drive overwrite
A tight lease agreement protects the lessee by spelling out clear terms, costs, and conditions. Don't hesitate to negotiate where possible to get the best deal.
It's important to compare the total cost over the lifecycle of the equipment when deciding between buying and leasing.
Replace consumables like toner and drums regularly
SLA uptime guarantee - Ensure an adequate response time
Take on a special project, or handle an overflow of work
Ongoing maintenance and supply expenses
Print and copy speed - Measured in pages per minute (PPM)
Key Differences Between Leasing and Buying
Included in the price is delivery, installation and training of equipment
Compare warranties between models and makes
Steps to Lease a Copier or Printer
Coverage for service and maintenance
Leases allow for easier upgrades; purchasing makes upgrades more complicated and expensive
The perfect lease will fit your current and future usage levels, while also providing your business with the services and capabilities it needs. Working with an authorized dealer who is knowledgeable about your business environment will help you structure the best lease agreement.
Compare lease terms, SLA, and costs
Upgrade your model during the term
Tax Treatment: Lease payments can be claimed as an operating expense. Purchased assets may also be depreciated.
Short-Term Copier and MFP Rentals
ENERGY STAR ratings can help you reduce your costs.
Monthly duty cycle - Total monthly recommended print volume
Minimize costs when needs are only short-term
The following are some of the benefits that you can get from leasing a copier/MFP:
Customer reviews and ratings are available online.
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.
Compare lease offers from different providers, negotiate terms, and consider refurbished or lower-volume models for affordability.