The following are some of the main differences between leasing and buying a copier/printer:
Some of the key differences between copier/printer leasing versus buying include:
By defining clearly the terms, costs and conditions of the lease, a tight contract protects both parties.
Rent a Copier or MFP for a Short Term
Key considerations when buying a new copier or multifunction printer:
Rental fees include service and supplies
Benefits of buying copiers and printers include:
Lease term length - usually 3-5 years, but can be shorter.
Considerations to consider when buying a copier
Inspect equipment and test features firsthand before buying
Acquiring Copiers & Multifunction Printers: Leasing, Rentals, or Buying
Supply/consumables costs
Service and supplies bundled into rental fees
Update firmware and drivers
Paper capacity: Input and Output trays can hold 500 to 3,000 sheets
By following the leasing process, you can be sure to get the best equipment at the most affordable price and terms.
For sporadic needs, short-term rentals provide access to equipment without a major investment.
Upgrade or extend the rental period if needed
With a copier or MFP lease, it's important to examine:
Supply/consumables costs
Important Lease Considerations
Upgrade your technology more often
With proper care and maintenance, today's copiers and MFPs can deliver reliable service for 3-5 years or more in busy office environments.
The maximum monthly print/copy volume is allowed; any overages will cost you more.
Handle a special project or overflow workload
Volume and capacity requirements for usage
Tax Treatment - Lease payments are a deductible operating expense; purchased assets can be depreciated
Buyout options at end of lease term, if applicable
Rental terms for copier/MFPs:
Technology can be upgraded more frequently
Provide supplemental capacity during a peak period
Contact lessor for maintenance, services, upgrades as needed
Lease payments are made monthly
Project and add up all costs over a 3-5 year period for both buying and leasing to derive the total cost of ownership. This provides an apples-to-apples comparison of the two alternatives over an equivalent term.
Fill in a temporary equipment gap or a need for coverage
Ownership - With buying you gain ownership; with leasing the equipment remains the property of the lessor
Choose a provider and negotiate the final agreement
Typical steps to lease a new copier or multifunction printer include:
Lower upfront costs compared to purchasing
Choose a model aligned with your current and future business printing and copying needs.
Buy a MFP or a Copier: Tips and Tricks
Leasing has become a popular acquisition option for many companies. With leasing, you pay a monthly fee which covers use of the equipment over a set contract term such as 3-5 years. At the end of the lease, you can return the equipment, buy it, or trade it in towards a new lease.
Check for additional discounts on supplies and accessories
Avoid overfilling paper trays and keep them stocked.
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.
Opt for a fair market value lease, consider energy-efficient models, negotiate service agreements, and assess your true copier needs to save costs.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.