Typical copier/MFP rental terms:
Lease structure can have tax benefits
Choose the Right Business for Your Business
Taking these steps allows you to make a well-informed purchasing decision on the right copier or MFP for your specific needs.
Test equipment before purchasing.
Cleaning the scanning glass and rollers is recommended on a regular basis.
Use dust covers and clean spills immediately
Leases allow for easier upgrades; purchasing makes upgrades more complicated and expensive
The perfect lease will fit your current and future usage levels, while also providing your business with the services and capabilities it needs. Working with an authorized dealer who is knowledgeable about your business environment will help you structure the best lease agreement.
Compare lease terms, SLA, and costs
Upgrade your model during the term
Tax Treatment: Lease payments can be claimed as an operating expense. Purchased assets may also be depreciated.
Short-Term Copier and MFP Rentals
Service and supplies included - Confirm what is covered under lease payments
Options for lease termination
Factors to look at when buying copiers and MFPs:
Analyzing differences like these in relation to your specific situation will help determine if leasing or buying makes more financial and operational sense.
Upfront purchase costs - From $200 to $20,000+
ENERGY STAR ratings can help you reduce your costs.
Monthly duty cycle - Total monthly recommended print volume
Minimize costs when needs are only short-term
The following are some of the benefits that you can get from leasing a copier/MFP:
Customer reviews and ratings are available online.
If applicable, buyout options are available at the end of the lease term.
Get quotes from several providers
Clean spills immediately and use dust covers
Use recommended maintenance and duty cycle schedules
How to lease a copier or printer
Page Volume Allowances and Overage Fees
Request quotes from at least two authorized dealers
Cash Flow: Leasing provides predictable payments, while buying can impact cash flow due to large initial payments.
Cost to upgrade or replace the system in the future
Compare warranty details between makes and models
Delivery and installation schedule
Leasing is less expensive upfront than buying, but you must pay the entire price upfront.
Get quotes from 2-3 authorized dealers at minimum
Response time and uptime service guarantees
Lease term length - Typically 36-60 months
Reasons companies rent copiers or MFPs short-term:
Capital is not required to be invested in large amounts
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.
Compare lease offers from different providers, negotiate terms, and consider refurbished or lower-volume models for affordability.