The shortest time between 1-3 months
Remember to recycle and dispose of end-of life products
Benefits of copier/MFP leasing include:
SLA uptime guarantees - Ensure adequate response time and uptime
Make initial payments and sign the lease contract
To decide between leasing and buying, it's important to compare total costs over the useful life cycle of the equipment. Major factors to include in the cost analysis:
Ongoing maintenance and supply expenses
Print and copy speed - Measured in pages per minute (PPM)
Key Differences Between Leasing and Buying
Included in the price is delivery, installation and training of equipment
Compare warranties between models and makes
Steps to Lease a Copier or Printer
Coverage for service and maintenance
Security features: Authentication, encryption of data, and hard drive overwrite
Pages per Minute (PPM) is the measurement of print and copy speed.
No commitment needed
Search for leasing companies and vendors
The Right Choice for Your Business
Replace consumables such as toner and drums on a regular basis
Maintaining your leased/purchased copiers
Upgrade Flexibility - Leasing allows upgrading more easily; buying makes upgrades more complex and costly
Short-term rentals are a good option for sporadic equipment needs. They allow you to access the equipment without making a large investment. Rental costs can be deducted as part of your business's operating expenses.
1-3 months
Full control over customization and maintenance
End-of-lease terms - Buy, trade-in, return?
Research leasing companies and vendors
When purchasing copiers, printers, and MFPs, it helps to:
Negotiate free delivery, installation, and training
Purchasing equipment can be advantageous for businesses that have a steady demand for printing. It is important to have the money upfront.
Purchasing Copiers and Printers Outright
Free delivery, installation and training can be negotiated
Included or additional costs for supplies
Many companies have found leasing to be a very popular option. Leases are based on a fixed monthly payment that covers the use of equipment for a specified period, such as 3 to 5 years.
Schedule delivery and installation
When leasing a MFP or copier, you should consider:
Copiers and MFPs today can provide reliable service in busy office environments for up to 3-5 years.
Upgrade or extend rental period as needed
Purchase costs upfront - $200 to $20,000.
Taxes, insurance, and other costs
These steps will help you make an informed decision about the best copier or MFP to suit your needs.
Purchases with lower upfront costs
For businesses with established ongoing printing demands, buying equipment may offer advantages in terms of long-term costs and control. However, it requires having the capital available upfront.
If you analyze these differences in relation to the specific circumstances of your situation, it will be easier for you to determine whether leasing or purchasing makes more sense financially and operationally.
When you buy, the equipment becomes yours; when you lease it, the equipment is still the property of the lessee.
Compare lease terms and SLAs, as well as costs
Considerations when evaluating a copier/MFP lease:
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.