Copier Lease Vs Buy Analysis

Copier Lease Vs Buy Analysis

Multifunction Copier

The shortest time between 1-3 months

Remember to recycle and dispose of end-of life products

Benefits of copier/MFP leasing include:

SLA uptime guarantees - Ensure adequate response time and uptime

Make initial payments and sign the lease contract

To decide between leasing and buying, it's important to compare total costs over the useful life cycle of the equipment. Major factors to include in the cost analysis:

Ongoing maintenance and supply expenses

Print and copy speed - Measured in pages per minute (PPM)

Key Differences Between Leasing and Buying

Included in the price is delivery, installation and training of equipment

Compare warranties between models and makes

Steps to Lease a Copier or Printer

Coverage for service and maintenance



Copier Lease Vs Buy Analysis - Copier Scanner

  • Multifunction Copier
  • Copier Model (e.g., Canon imageRUNNER, Xerox WorkCentre)
  • Duplex Printing
  • Copier Scanner
  • Copier Scanner

Copier Lease Cost

Security features: Authentication, encryption of data, and hard drive overwrite

Pages per Minute (PPM) is the measurement of print and copy speed.

No commitment needed

Search for leasing companies and vendors

The Right Choice for Your Business

Replace consumables such as toner and drums on a regular basis

Maintaining your leased/purchased copiers



Copier Lease Vs Buy Analysis - Multifunction Copier

  1. Multifunction Copier
  2. Copier Model (e.g., Canon imageRUNNER, Xerox WorkCentre)
  3. Duplex Printing
  4. Copier Scanner

Copier Sales

Copier Lease Cost
Best Copier Lease

Best Copier Lease

Upgrade Flexibility - Leasing allows upgrading more easily; buying makes upgrades more complex and costly

Short-term rentals are a good option for sporadic equipment needs. They allow you to access the equipment without making a large investment. Rental costs can be deducted as part of your business's operating expenses.

1-3 months

Full control over customization and maintenance

End-of-lease terms - Buy, trade-in, return?

Copier Lease Vs Buy Analysis - Copier Model (e.g., Canon imageRUNNER, Xerox WorkCentre)

  • Multifunction Copier
  • Copier Model (e.g., Canon imageRUNNER, Xerox WorkCentre)
  • Duplex Printing
What are the costs?

Research leasing companies and vendors

When purchasing copiers, printers, and MFPs, it helps to:

Lease Copiers For Small Business

Negotiate free delivery, installation, and training

Purchasing equipment can be advantageous for businesses that have a steady demand for printing. It is important to have the money upfront.

Purchasing Copiers and Printers Outright

Free delivery, installation and training can be negotiated

Included or additional costs for supplies

Lease Copiers For Small Business
Copier Lease Agreement

Many companies have found leasing to be a very popular option. Leases are based on a fixed monthly payment that covers the use of equipment for a specified period, such as 3 to 5 years.

Copier Lease Vs Buy Analysis - Multifunction Copier

  • Multifunction Copier
  • Copier Model (e.g., Canon imageRUNNER, Xerox WorkCentre)
  • Duplex Printing
  • Copier Scanner
You can either return the equipment at the end of your lease or buy it.

Schedule delivery and installation

When leasing a MFP or copier, you should consider:

Copiers and MFPs today can provide reliable service in busy office environments for up to 3-5 years.

Upgrade or extend rental period as needed

Purchase costs upfront - $200 to $20,000.

Taxes, insurance, and other costs

Copier Lease Vs Buy Analysis

These steps will help you make an informed decision about the best copier or MFP to suit your needs.

Purchases with lower upfront costs

For businesses with established ongoing printing demands, buying equipment may offer advantages in terms of long-term costs and control. However, it requires having the capital available upfront.

If you analyze these differences in relation to the specific circumstances of your situation, it will be easier for you to determine whether leasing or purchasing makes more sense financially and operationally.

When you buy, the equipment becomes yours; when you lease it, the equipment is still the property of the lessee.

Compare lease terms and SLAs, as well as costs

Considerations when evaluating a copier/MFP lease:

Copier Lease Vs Buy Analysis

Frequently Asked Questions

Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.

Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.

Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.