Cash Flow: Leasing provides predictable payments, while buying can impact cash flow due to large initial payments.
Cost to upgrade or replace the system in the future
Compare warranty details between makes and models
Delivery and installation schedule
Leasing is less expensive upfront than buying, but you must pay the entire price upfront.
The following are some of the main differences between leasing and buying a copier/printer:
Some of the key differences between copier/printer leasing versus buying include:
By defining clearly the terms, costs and conditions of the lease, a tight contract protects both parties. Negotiate as much as possible to get the best price.
Rent a Copier or MFP for a Short Term
Key considerations when buying a new copier or multifunction printer:
Rental fees include service and supplies
Benefits of buying copiers and printers include:
Upgrading to new, high-performance copiers can be a wise investment for businesses. The latest commercial copiers enable faster copying and scanning, sharper image quality, and more uptime. While leasing is an option, purchasing commercial copiers outright allows you to fully control costs long-term. What factors should businesses consider when buying new commercial copy machines?
Before purchasing:
This helps identify the right copier capabilities and capacity to optimize productivity.
When buying, look for:
Choose reputable brands like Xerox, Ricoh, Canon for quality and reliability.
To maximize the value from new copiers:
Purchasing provides control to manage copier costs over the long run.
For high-use office environments, purchasing reliable commercial copiers outright aligns with business goals. Take time to assess your needs and choose wisely. The increased productivity and reduced operating costs will quickly justify the capital investment in new copying equipment.
Upgrading your business to the latest high-volume copiers delivers faster copying, scanning, and printing to boost productivity. While buying is an option, many companies opt to lease commercial copiers for maximum flexibility. What are the potential benefits of leasing versus purchasing office copiers?
Leasing provides access to advanced copiers without large capital expenditures. With little or no money down, you can acquire the productive copier capabilities needed for growth.
Copier leases offer fixed, predictable monthly payments over a set term such as 3-5 years. This allows better cost planning compared to outright purchases.
At lease end, you can upgrade to newer, faster models to stay current with technology. Purchasing locks you into equipment that can quickly become outdated.
Lease payments may qualify as tax deductible operating expenses. Check with your accountant on deductibility.
Many leases include toner, parts, service etc. so no surprise copier costs. Purchases often require separate supply and maintenance contracts.
Your monthly lease cost aligns with the period you are using the copier. You are not paying for unused equipment capacity.
Leasing preserves capital for other business investments versus using cash/loans to buy equipment.
For many growing companies, leasing provides an optimal way to acquire the latest productivity-enhancing commercial copiers. Just be sure to negotiate favorable lease terms and account for end-of-lease costs like buyouts or returns.
From the towering skyscrapers of New York City to the gushing falls at Niagara, New York State offers immense diversity. Let's explore the 20 largest cities to discover the wealth of attractions, cuisine, arts and culture spread across the Empire State.
The bustling metropolis of New York City needs no introduction. Iconic sites include:
The endless museums, attractions, shows, dining, and nightlife make the Big Apple a world-class destination.
As New York's second largest city, Buffalo offers:
Buffalo impresses visitors with its vibrant arts, trendy eateries, and revitalized waterfront.
Notable attractions in Rochester include:
Rochester impresses with its museums, lively festival calendar, and scenic Genesee River gorge area.
Highlights of Yonkers include:
Yonkers offers rich history, a scenic riverfront, and easy rail access to Manhattan.
Notable places in Syracuse are:
Syracuse provides great outdoor recreation plus historic sites celebrating its canal legacy.
Top attractions in the capital Albany are:
Albany provides great museums, historic architecture, and access to the beautiful Catskill mountains.
Highlights of Schenectady include:
Schenectady provides entertainment, historic charm, and scenic waterfront along the Mohawk River.
Top picks in New Rochelle include:
New Rochelle offers lovely parks for recreation plus museums highlighting transportation history.
Attractions in Mount Vernon include:
Mount Vernon has beautiful parks and recreation, historic homes, and easy transit access to NYC.
Top attractions in Utica are:
Utica provides a lively sports and arts scene plus access to stunning natural scenery nearby.
In Ithaca, top things to do are:
Ithaca provides gorges, waterfalls, and Cornell University's beautiful campus to explore.
Visitor favorites in Long Beach include:
Long Beach provides scenic shoreline, beach activities, and seaside amusement.
Top Binghamton attractions include:
Binghamton provides cultural attractions and entertainment in New York's Southern Tier region.
Things to do in Elmira include:
Elmira is known for its historic and literary significance along with scenic parks.
Attractions in Jamestown include:
Jamestown provides museums, beautiful lake recreation, and nature preserves to enjoy.
Top Uniondale sights include:
Uniondale offers sporting venues, recreation, and easy access to New York City attractions.
From the sweeping Niagara Falls to the remote Adirondacks to the bright lights of NYC, New York State offers immense variety. Each distinctive city provides its own blend of historic, cultural, and natural attractions.
ENERGY STAR ratings can help you reduce your costs.
Monthly duty cycle - Total monthly recommended print volume
Minimize costs when needs are only short-term
The following are some of the benefits that you can get from leasing a copier/MFP:
Customer reviews and ratings are available online.
If applicable, buyout options are available at the end of the lease term.
Get quotes from several providers
Clean spills immediately and use dust covers
Use recommended maintenance and duty cycle schedules
How to lease a copier or printer
Page Volume Allowances and Overage Fees
Request quotes from at least two authorized dealers
Volume and capacity requirements for usage
Tax Treatment - Lease payments are a deductible operating expense; purchased assets can be depreciated
Buyout options at end of lease term, if applicable
Rental terms for copier/MFPs:
Technology can be upgraded more frequently
Provide supplemental capacity during a peak period
Contact lessor for maintenance, services, upgrades as needed
Service and supplies included - Confirm what is covered under lease payments
Options for lease termination
Factors to look at when buying copiers and MFPs:
Analyzing differences like these in relation to your specific situation will help determine if leasing or buying makes more financial and operational sense.
Upfront purchase costs - From $200 to $20,000+
Typical copier/MFP rental terms:
Lease structure can have tax benefits
Choose the Right Business for Your Business
Taking these steps allows you to make a well-informed purchasing decision on the right copier or MFP for your specific needs.
Test equipment before purchasing.
Cleaning the scanning glass and rollers is recommended on a regular basis.
Use dust covers and clean spills immediately
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.
Opt for a fair market value lease, consider energy-efficient models, negotiate service agreements, and assess your true copier needs to save costs.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.