Lease fees often include maintenance and supplies
Reduce costs for short-term needs
Sign lease contract and make any initial payments
Page volume allowances and overage fees
Ask about promotional pricing and financing options
When acquiring new photocopiers or multifunction printers, leasing, renting, and buying are all viable options depending on your specific situation. Factors like costs, equipment needs, usage levels, and ownership goals help determine the best choice. Doing thorough research and asking the right questions ensures you select the optimal route to obtain the technology you require.
Keep end-of-life disposal/recycling programs in mind
Leases are not recurring.
Lease vs. Buy Copier Cost Analysis
Call for service promptly when problems arise
Get training on the new equipment
Higher ROI over the long term in high-usage environments
Maintenance/service charges over the term
What are the terms of end-of-lease? What are the costs involved?
It is important to consider the following when purchasing copiers, MFPs and printers:
The shortest time between 1-3 months
Remember to recycle and dispose of end-of life products
Benefits of copier/MFP leasing include:
SLA uptime guarantees - Ensure adequate response time and uptime
Make initial payments and sign the lease contract
To decide between leasing and buying, it's important to compare total costs over the useful life cycle of the equipment. Major factors to include in the cost analysis:
Many companies have found leasing to be a very popular option. Leases are based on a fixed monthly payment that covers the use of equipment for a specified period, such as 3 to 5 years. You can either return the equipment at the end of your lease or buy it.
Schedule delivery and installation
When leasing a MFP or copier, you should consider:
Copiers and MFPs today can provide reliable service in busy office environments for up to 3-5 years.
Upgrade or extend rental period as needed
Purchase costs upfront - $200 to $20,000.
Taxes, insurance, and other costs
Upgrade Flexibility - Leasing allows upgrading more easily; buying makes upgrades more complex and costly
Short-term rentals are a good option for sporadic equipment needs. They allow you to access the equipment without making a large investment. Rental costs can be deducted as part of your business's operating expenses.
1-3 months
Full control over customization and maintenance
End-of-lease terms - Buy, trade-in, return?
Research leasing companies and vendors
When purchasing copiers, printers, and MFPs, it helps to:
No long term commitment required
Lease payments may include service and supplies. Confirm the coverage.
Supplies included or add-on costs
Current and future business printing needs
Tips for Buying Copiers and MFPs
Leasing offers benefits like lower upfront costs, maintenance included, flexible terms, and easy equipment upgrades.
Opt for a fair market value lease, consider energy-efficient models, negotiate service agreements, and assess your true copier needs to save costs.
The best choice depends on your specific requirements. Evaluate factors like budget, usage volume, and desired features to determine if leasing, purchasing, or renting is ideal.