For businesses and organizations needing new document imaging equipment like photocopiers and multifunction printers (MFPs), there are three main acquisition options: leasing, renting, or buying. Each approach has pros and cons to consider based on factors like costs, equipment needs, usage levels, and long-term goals.
Maintenance and supply costs
Purchasing copiers, printers, and MFPs outright is another avenue to acquire the equipment your business needs. Buying provides long-term ownership and control over the assets.
Compare the cost of leasing vs. buying a copier
Clean scanning glass and rollers periodically
No need to tie up large amounts of capital
Mobile printing capabilities, Ethernet, WiFi and network connectivity
Renting a MFP or a copier for ten months is a good idea because:
Allowed print/copy volume - Per month and over term; overages usually cost more
Leasing Copiers and MFPs
Power consumption - ENERGY STAR ratings to help reduce costs
Follow recommended duty cycles and maintenance schedules
There are three options for businesses and organizations that need new document imaging equipment, such as photocopiers or multifunction printers, to consider: leasing, buying, and renting. There are pros and cons for each approach, depending on factors such as costs, equipment requirements, usage levels and long-term objectives.
Aside from leasing, you can also purchase copiers, MFPs, and printers directly. The assets are owned and controlled for a long time when you buy.
Lease terms are typically 36-60 months
Add capacity to a peak period
To maximize performance and life of leased or purchased copiers and MFPs:
Lease Copiers and MFPs
Maintenance/service costs over the term
Select provider and negotiate final agreement
Renting, Buying, or leasing a multifunction printer?
Monthly lease payments
Greater long-term ROI in high usage environments
Maintenance and supplies often included in lease fee
If you only need equipment for a short period of time, such as a few weeks or months, renting may be a better option than leasing or buying. Copier rentals are available on a monthly basis with flexible terms.
Customization and maintenance are fully controlled
Tax advantages from depreciating purchases
Keep firmware and drivers updated
Service and maintenance coverage
Upfront purchase or down payment costs
Costs to upgrade or replace a system in the future
Cash Flow - Leasing offers predictable payments; buying may impact cash flow with large initial payment
Contact your lessor if you need maintenance, upgrades, or services.
Purchases or Down Payments - Costs upfront
Research top models and vendors in your price range
Find the best models and sellers in your price range
Add up all the costs for buying and leasing over a period of 3-5 years to determine total ownership cost. This allows you to compare the two options over a similar term.
Length of lease term - Typically 3-5 years; can be shorter or longer
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.
Compare lease offers from different providers, negotiate terms, and consider refurbished or lower-volume models for affordability.