Lease payments are made monthly
Project and add up all costs over a 3-5 year period for both buying and leasing to derive the total cost of ownership. This provides an apples-to-apples comparison of the two alternatives over an equivalent term.
Fill in a temporary equipment gap or a need for coverage
Ownership - With buying you gain ownership; with leasing the equipment remains the property of the lessor
Choose a provider and negotiate the final agreement
Typical steps to lease a new copier or multifunction printer include:
Lower upfront costs compared to purchasing
Choose a model aligned with your current and future business printing and copying needs.
Buy a MFP or a Copier: Tips and Tricks
Leasing has become a popular acquisition option for many companies.
Check for additional discounts on supplies and accessories
Avoid overfilling paper trays and keep them stocked.
Service and supplies bundled into rental fees
Update firmware and drivers
Paper capacity: Input and Output trays can hold 500 to 3,000 sheets
By following the leasing process, you can be sure to get the best equipment at the most affordable price and terms.
For sporadic needs, short-term rentals provide access to equipment without a major investment. Rental costs are generally deductible as a business operating expense as well.
Upgrade or extend the rental period if needed
Lease term length - usually 3-5 years, but can be shorter.
Considerations to consider when buying a copier
Inspect equipment and test features firsthand before buying
Acquiring Copiers & Multifunction Printers: Leasing, Rentals, or Buying
Supply/consumables costs
With a copier or MFP lease, it's important to examine:
Supply/consumables costs
Important Lease Considerations
Upgrade your technology more often
With proper care and maintenance, today's copiers and MFPs can deliver reliable service for 3-5 years or more in busy office environments.
The maximum monthly print/copy volume is allowed; any overages will cost you more.
Handle a special project or overflow workload
Monthly Duty Cycle - Total recommended monthly print volume
Compare models before making a long-term purchase
Get a discount on your purchase or ask about financing options
Assess your printing and copying requirements
Keep paper trays stocked and avoid overfilling
Considerations to make when purchasing a new multifunction printer or copier:
Usage volume requirements and capacity
Upfront Costs - Leasing has lower upfront costs; buying requires entire purchase price paid upfront
When evaluating a lease for a MFP/copier, there are several factors to consider:
Renting is a good option if you need the equipment for only a short time period, like a few months or weeks. Monthly copier rentals with flexible terms are available.
The ideal lease fits your current and projected usage levels while providing the services and capabilities needed by your business. Work with a knowledgeable authorized dealer to structure the right lease agreement for your environment.
End-of-lease options
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.