Service Contract And Lease

Service Contract And Lease

Copier Scanner

Ongoing maintenance and supply expenses

Print and copy speed - Measured in pages per minute (PPM)

Key Differences Between Leasing and Buying

Included in the price is delivery, installation and training of equipment

Compare warranties between models and makes

Steps to Lease a Copier or Printer

Coverage for service and maintenance

Maximize the performance and lifespan of your leased or bought copiers and MFPs.

Ability to upgrade models during the term

Paper capacity - Input and output trays able to hold 500-3,000+ sheets

Taxes, insurance and other costs

Potential tax advantages depending on lease structure

Predictable monthly expenses that can be budgeted for



Service Contract And Lease - Copier Drum

  1. Copier Scanner
  2. Copier Drum
  3. Copier Service
  4. Copier Features (e.g., Color Copier, Network Printing)

Lease Term

These steps will help you make an informed decision about the best copier or MFP to suit your needs.

Purchases with lower upfront costs

For businesses with established ongoing printing demands, buying equipment may offer advantages in terms of long-term costs and control. However, it requires having the capital available upfront.

If you analyze these differences in relation to the specific circumstances of your situation, it will be easier for you to determine whether leasing or purchasing makes more sense financially and operationally.

When you buy, the equipment becomes yours; when you lease it, the equipment is still the property of the lessee.

Compare lease terms and SLAs, as well as costs

Considerations when evaluating a copier/MFP lease:



Service Contract And Lease - Copier Service

  1. Copier Scanner
  2. Copier Drum
  3. Copier Service
  4. Copier Features (e.g., Color Copier, Network Printing)
Lease Term
Copier Lease Fair Market Value

Copier Lease Fair Market Value

Upgrade Flexibility - Leasing allows upgrading more easily; buying makes upgrades more complex and costly

Short-term rentals are a good option for sporadic equipment needs.

Service Contract And Lease - Copier Service

  • Copier Scanner
  • Copier Drum
  • Copier Service
They allow you to access the equipment without making a large investment. Rental costs can be deducted as part of your business's operating expenses.

1-3 months

Full control over customization and maintenance

End-of-lease terms - Buy, trade-in, return? What are the costs?

Research leasing companies and vendors

When purchasing copiers, printers, and MFPs, it helps to:

Copier Lease Period

Negotiate free delivery, installation, and training

Purchasing equipment can be advantageous for businesses that have a steady demand for printing. It is important to have the money upfront.

Purchasing Copiers and Printers Outright

Free delivery, installation and training can be negotiated

Included or additional costs for supplies

Copier Lease Period
MFD Printer Lease Monthly Payment

Security features - Authentication, data encryption, hard drive overwrite

A tight lease agreement protects the lessee by spelling out clear terms, costs, and conditions. Don't hesitate to negotiate where possible to get the best deal.

It's important to compare the total cost over the lifecycle of the equipment when deciding between buying and leasing. Cost analysis should include the following factors:

Replace consumables like toner and drums regularly

SLA uptime guarantee - Ensure an adequate response time

Take on a special project, or handle an overflow of work

Copier Sales

Wide Formats Rentals

Security features: Authentication, encryption of data, and hard drive overwrite

Pages per Minute (PPM) is the measurement of print and copy speed.

No commitment needed

Search for leasing companies and vendors

The Right Choice for Your Business

Replace consumables such as toner and drums on a regular basis

Maintaining your leased/purchased copiers



Service Contract And Lease - Copier Service

  • Copier Scanner
  • Copier Drum
  • Copier Service
Wide Formats Rentals

Frequently Asked Questions

Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.

Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.

Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.