Ongoing maintenance and supply expenses
Print and copy speed - Measured in pages per minute (PPM)
Key Differences Between Leasing and Buying
Included in the price is delivery, installation and training of equipment
Compare warranties between models and makes
Steps to Lease a Copier or Printer
Coverage for service and maintenance
Maximize the performance and lifespan of your leased or bought copiers and MFPs.
Ability to upgrade models during the term
Paper capacity - Input and output trays able to hold 500-3,000+ sheets
Taxes, insurance and other costs
Potential tax advantages depending on lease structure
Predictable monthly expenses that can be budgeted for
These steps will help you make an informed decision about the best copier or MFP to suit your needs.
Purchases with lower upfront costs
For businesses with established ongoing printing demands, buying equipment may offer advantages in terms of long-term costs and control. However, it requires having the capital available upfront.
If you analyze these differences in relation to the specific circumstances of your situation, it will be easier for you to determine whether leasing or purchasing makes more sense financially and operationally.
When you buy, the equipment becomes yours; when you lease it, the equipment is still the property of the lessee.
Compare lease terms and SLAs, as well as costs
Considerations when evaluating a copier/MFP lease:
Upgrade Flexibility - Leasing allows upgrading more easily; buying makes upgrades more complex and costly
Short-term rentals are a good option for sporadic equipment needs.
1-3 months
Full control over customization and maintenance
End-of-lease terms - Buy, trade-in, return? What are the costs?
Research leasing companies and vendors
When purchasing copiers, printers, and MFPs, it helps to:
Negotiate free delivery, installation, and training
Purchasing equipment can be advantageous for businesses that have a steady demand for printing. It is important to have the money upfront.
Purchasing Copiers and Printers Outright
Free delivery, installation and training can be negotiated
Included or additional costs for supplies
Security features - Authentication, data encryption, hard drive overwrite
A tight lease agreement protects the lessee by spelling out clear terms, costs, and conditions. Don't hesitate to negotiate where possible to get the best deal.
It's important to compare the total cost over the lifecycle of the equipment when deciding between buying and leasing. Cost analysis should include the following factors:
Replace consumables like toner and drums regularly
SLA uptime guarantee - Ensure an adequate response time
Take on a special project, or handle an overflow of work
Security features: Authentication, encryption of data, and hard drive overwrite
Pages per Minute (PPM) is the measurement of print and copy speed.
No commitment needed
Search for leasing companies and vendors
The Right Choice for Your Business
Replace consumables such as toner and drums on a regular basis
Maintaining your leased/purchased copiers
Ensure the lease aligns with your business needs, choose the right leasing company, and maintain the copier properly to maximize its utility.
Research and partner with reputable copier suppliers or leasing companies known for offering high-quality, reliable copiers.
Leasing provides budget flexibility, access to advanced technology, tax advantages, and eliminates the hassle of equipment disposal.