Copier Leasing

Copier Leasing

Copier Model (e.g., Canon imageRUNNER, Xerox WorkCentre)

For businesses and organizations needing new document imaging equipment like photocopiers and multifunction printers (MFPs), there are three main acquisition options: leasing, renting, or buying. Each approach has pros and cons to consider based on factors like costs, equipment needs, usage levels, and long-term goals.

Maintenance and supply costs

Purchasing copiers, printers, and MFPs outright is another avenue to acquire the equipment your business needs. Buying provides long-term ownership and control over the assets.

Compare the cost of leasing vs. buying a copier

Clean scanning glass and rollers periodically

Follow recommended duty cycles and maintenance schedules

There are three options for businesses and organizations that need new document imaging equipment, such as photocopiers or multifunction printers, to consider: leasing, buying, and renting.

Copier Leasing - Photocopier

  • Copier Model (e.g., Canon imageRUNNER, Xerox WorkCentre)
  • Toner Cartridge
  • Copier Lease
  • Photocopier
  • Photocopier
There are pros and cons for each approach, depending on factors such as costs, equipment requirements, usage levels and long-term objectives.

Aside from leasing, you can also purchase copiers, MFPs, and printers directly. The assets are owned and controlled for a long time when you buy.

Lease terms are typically 36-60 months

Add capacity to a peak period

To maximize performance and life of leased or purchased copiers and MFPs:

Copier Leasing

No need to tie up large amounts of capital

Mobile printing capabilities, Ethernet, WiFi and network connectivity

Renting a MFP or a copier for ten months is a good idea because:

Allowed print/copy volume - Per month and over term; overages usually cost more

Leasing Copiers and MFPs

Power consumption - ENERGY STAR ratings to help reduce costs

Copier Sales

Copier Leasing
Copy Machine Lease

Copy Machine Lease

Service and maintenance coverage

Upfront purchase or down payment costs

Costs to upgrade or replace a system in the future

Cash Flow - Leasing offers predictable payments; buying may impact cash flow with large initial payment

Contact your lessor if you need maintenance, upgrades, or services.



Copier Leasing - Copier Lease

  • Copier Model (e.g., Canon imageRUNNER, Xerox WorkCentre)
  • Toner Cartridge
  • Copier Lease
  • Photocopier

Copier Leases

The following are typical steps for leasing a copier or multifunction device:

Owning equipment can help you build equity in your business.

Network connectivity - Ethernet, WiFi, mobile printing abilities

Additional discounts are available on accessories and supplies

Evaluate printing/copying needs and requirements

Evaluate different models prior to longer term acquisition

Copier Leases
Office Copier Lease

Lease Copiers and MFPs

Maintenance/service costs over the term

Select provider and negotiate final agreement

Renting, Buying, or leasing a multifunction printer?

Monthly lease payments

Greater long-term ROI in high usage environments



Copier Leasing - Copier Model (e.g., Canon imageRUNNER, Xerox WorkCentre)

  • Copier Model (e.g., Canon imageRUNNER, Xerox WorkCentre)
  • Toner Cartridge
  • Copier Lease
Copier Lease Agreement

Purchases or Down Payments - Costs upfront

Research top models and vendors in your price range

Find the best models and sellers in your price range

Add up all the costs for buying and leasing over a period of 3-5 years to determine total ownership cost.

Copier Leasing - Copier Model (e.g., Canon imageRUNNER, Xerox WorkCentre)

  • Copier Model (e.g., Canon imageRUNNER, Xerox WorkCentre)
  • Toner Cartridge
  • Copier Lease
  • Photocopier
This allows you to compare the two options over a similar term.

Length of lease term - Typically 3-5 years; can be shorter or longer

Copier Lease Agreement

Frequently Asked Questions

One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.

Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.

Compare lease offers from different providers, negotiate terms, and consider refurbished or lower-volume models for affordability.