Service and maintenance coverage
Upfront purchase or down payment costs
Costs to upgrade or replace a system in the future
Cash Flow - Leasing offers predictable payments; buying may impact cash flow with large initial payment
Contact your lessor if you need maintenance, upgrades, or services.
For businesses and organizations needing new document imaging equipment like photocopiers and multifunction printers (MFPs), there are three main acquisition options: leasing, renting, or buying.
Maintenance and supply costs
Purchasing copiers, printers, and MFPs outright is another avenue to acquire the equipment your business needs. Buying provides long-term ownership and control over the assets.
Compare the cost of leasing vs. buying a copier
Clean scanning glass and rollers periodically
Lease Copiers and MFPs
Maintenance/service costs over the term
Select provider and negotiate final agreement
Renting, Buying, or leasing a multifunction printer?
Monthly lease payments
Greater long-term ROI in high usage environments
Purchases or Down Payments - Costs upfront
Research top models and vendors in your price range
Find the best models and sellers in your price range
Add up all the costs for buying and leasing over a period of 3-5 years to determine total ownership cost. This allows you to compare the two options over a similar term.
Length of lease term - Typically 3-5 years; can be shorter or longer
No need to tie up large amounts of capital
Mobile printing capabilities, Ethernet, WiFi and network connectivity
Renting a MFP or a copier for ten months is a good idea because:
Allowed print/copy volume - Per month and over term; overages usually cost more
Leasing Copiers and MFPs
Power consumption - ENERGY STAR ratings to help reduce costs
Maintenance and supplies often included in lease fee
If you only need equipment for a short period of time, such as a few weeks or months, renting may be a better option than leasing or buying.
Customization and maintenance are fully controlled
Tax advantages from depreciating purchases
Keep firmware and drivers updated
Important Lease Considerations
Select a model that meets your current and future printing and copying requirements.
Following a leasing process ensures you get the right equipment with the most favorable terms and pricing.
Build business equity through owned equipment
No recurring lease costs to contend with
One cost-effective option is leasing copiers instead of purchasing them outright. Leasing spreads costs over time, includes maintenance, and allows for easy upgrades.
Assess your usage, budget, and service requirements. Read lease terms carefully, negotiate when possible, and choose a reputable leasing company.
Compare lease offers from different providers, negotiate terms, and consider refurbished or lower-volume models for affordability.